CAREERS

Job reference: HCL/AA/2025

Date: 4th December 2025

Hili Company is seeking to recruit an Administrative Assistant to form part of its team in Malta. The successful applicant will be habitually working in Valletta and may be occasionally requested to report to the main offices in St Julians or other locality in Malta.

This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. The selected candidate will work directly with, and report to, the Group's Director of Legal on the group's real estate activities, as well as group legal and compliance affairs. We'd love to hear from you if you're organised and proactive.

 

Job Responsibilities and Tasks:

• Report to the Director of Legal for daily updates, accomplishments, and any issues requiring attention;
• Manage daily administrative tasks, including answering phones, scheduling, filing hard copies and soft copies on the company server and organising documents;
• Coordinate meetings and events and prepare agendas;
• Assist in project management by tracking deadlines and facilitating communication;
• Assist in the preparation and processing of documentation, presentations and reports for internal use and external stakeholders;
• Provide general secretarial and administrative support as needed;
• Liase with vendors and clients, providing excellent customer service;
• Maintain office supplies and manage inventory;
• Assist in the sales and marketing of the Company's real estate portfolio.

Required Skills and Qualifications:

• Proven experience as an administrative assistant or similar role;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Excellent organisational and time management skills;
• Strong communication and interpersonal abilities;
• Ability to work independently and as part of a team.

Applicants should send a detailed CV with a covering letter to info@hili.company by 17th December 2025. Candidates selected for consideration will be contacted for an initial interview, followed by a second interview, if applicable.